General and HIPAA Privacy Policies

Privacy Policy

The Bars Family Foundation is absolutely committed to your privacy and security.

Summary: The Bars Family Foundation (“Foundation”) does not collect personally identifiable information about you other than what you freely share. We may log the IP address of every computer that visits our site as part of our normal site usage tracking.

You have the option of entering personally-identifiable information about yourself as you interact with our website, social media pages, and email communications. This information includes, but is not limited to, name, address, demographic data such as age and income, and others.

The Foundation will not share any of your personally-identifiable information outside of our organization.

You retain full control over all information you share about yourself and may remove or request removal of this information at any time.

You retain full control over what types of e-mail communication you receive from the Foundation, and you may opt to discontinue e-mail correspondence at any time.

You have the option to share personally identifiable information about yourself with other visitors to the website and/or social media pages. You may remove or request removal of any such information you share.

Anytime you enter personally-identifiable information, not intended to be shared publicly, such as password, address, or financial information, this information is sent to the Foundation over a secure connection.

The Foundation uses generally accepted industry standards to protect the information submitted to us.

Our Donor Privacy: The Bars Family Foundation does not disclose, trade, share, or sell a donor’s personal information to third parties, nor do we send donor mailings on behalf of other organizations. This policy applies to all donors, regardless of how they donate.

If you make a donation online at our website or through our partners (such as Square or the PayPal Giving Fund), you are required to enter personal contact information and credit card information. We use this information to process your donation and send you a confirmation receipt. This information will not be sold or shared with outside parties for any reason, other than those outlined in our Legal Disclaimer below.

We also add you to our national donor database, from which you may receive periodic fundraising appeals via postal mail or e-mail.

If you wish to be removed from our mailing list, please contact us via e-mail at donate@barsfamily.org or by phone at (904) 452-4601.  You can also write to us at 3545-1 St. John’s Bluff Rd. S., Suite 151, Jacksonville, FL, 32224.

Cookies: A “cookie” is a small file that a website can place on your computer. If your browser accepts cookies, the Foundation website places cookies when you visit.

Again, no personally-identifiable information is stored in the cookie itself, and the only purpose the cookie is used for is to track whether or not you are signed in as you move around the website. You can remove this cookie at any time by following the directions provided in your internet browser’s help files.

Link Tracking: Many links within e-mail communications you receive from us, have a tracking ID at the end. This enables us to measure how often certain links are clicked on to gauge overall interest in the email campaign. From e-mails, or from the website when you are signed in, it is possible for us to tie the information provided by tracking IDs to your personally-identifiable information, though we do not routinely do so. We are primarily interested in the aggregate effectiveness of our various online efforts.

Information Use: The Bars Family Foundation does not share any personally identifiable information about you with anyone outside of the Foundation. The information we collect is used internally to help us serve you better. You have the option to update, revise, or have deleted any personal information you have shared with the Foundation. For specific information about how information is used, please see the sections above.

External Links: This website contains links to other sites that are not owned or controlled by the Bars Family Foundation. Please be aware that we, the Foundation, are not responsible for the privacy practices of other such sites. We encourage you to be aware when you leave our site and to read the privacy statements of each and every website that collects personally-identifiable information.

Legal Disclaimer: We reserve the right to disclose your personally-identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process.

How We Protect Your Information: AAny time you enter or provide personal information on our website, we encrypt it using Secure Socket Layer (“SSL”) technology. SSL protects information as it crosses the internet. To support this technology, you need an SSL-capable browser.

You can tell if you are visiting a secure area within a website by looking at the lock or key symbol in your browser address window. If the address of the page begins with “https://”, it is secure. Occasionally, the page you enter data on may not be secure, but by submitting the information you activate a secure connection and thus your data is submitted securely.

We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the internet, or method of electronic storage, is 100 percent secure, however. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

Changes: If we decide to change our privacy policy, we will post those changes to this privacy statement, the homepage, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

We reserve the right to modify this privacy policy at any time, so please review it frequently. If we make material changes to this policy, we will notify you here, by e-mail, or by means of a notice on our homepage.

The Privacy Policy was last revised May 2017.

Notice of HIPAA Information Practices and Privacy Statement

For the Bars Family Foundation
3545-1 St. John’s Bluff Rd. S.
Suite 151
Jacksonville, FL 32224

How We Collect Information About You: The Bars Family Foundation (“Foundation”) and its employees and volunteers collect data through a variety of means including but not necessarily limited to letters, phone calls, emails, voicemails, and from the submission of applications that is either required by law, or necessary to process applications or other requests for assistance through our organization.

What We Do Not Do With Your Information: Information about your financial situation and medical conditions and care that you provide to us in writing, via email, on the phone (including information left on voicemails), contained in or attached to applications, or directly or indirectly given to us, is held in strictest confidence.

We do not give out, exchange, barter, rent, sell, lend, or disseminate any information about applicants or clients who apply for or actually receive our services that is considered patient confidential, is restricted by law, or has been specifically restricted by a patient/client in a signed HIPAA consent form.

How We Do Use Your Information: Information is only used as is reasonably necessary to process your application or to provide you with health or counseling services which may require communication between the Foundation and health care providers, medical product or service providers, pharmacies, insurance companies, and other providers necessary to: verify your medical information is accurate; determine the type of medical supplies or any health care services you need, including, but not limited to; or to obtain or purchase any type of medical supplies, devices, medications, insurance.

If you apply or attempt to apply to receive assistance through us and provide information with the intent or purpose of fraud or that results in either an actual crime of fraud for any reason including willful or un-willful acts of negligence whether intended or not, or in any way demonstrates or indicates attempted fraud, your non-medical information can be given to legal authorities including police, investigators, courts, and/or attorneys or other legal professionals, as well as any other information as permitted by law.

Limited Right to Use Non-Identifying Personal Information from Biographies, Letters, Notes, and Other Sources: Any pictures, stories, letters, biographies, correspondence, or thank you notes sent to us become the exclusive property of the Foundation. We reserve the right to use non-identifying information about our clients (those who receive services or goods from or through us) for fundraising and promotional purposes that are directly related to our mission.

Clients will not be compensated for use of this information and no identifying information (photos, addresses, phone numbers, contact information, last names or uniquely identifiable names) will be used without client’s express and written advance permission.

You may specifically request that no information be used whatsoever for promotional purposes, but you must identify any requested restrictions in writing. We respect your right to privacy and assure you no identifying information or photos that you send to us will ever be publicly used without your direct consent, as stated above.

The HIPAA Privacy Policy was last revised May 2017.